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Student Affairs Service Standard Operating Procedures
Standard Operating Procedures for Student Affairs Services
Faculty of Agriculture, Udayana University
The Faculty of Agriculture, Udayana University provides various student affairs services to support administrative processes, student achievement development, creativity, and student participation in academic and non-academic activities.
Student affairs services are carried out by the Student Affairs Subdivision based on the applicable Standard Operating Procedures. Through these services, students can obtain information and assistance related to certificate letters, scholarship registration, activity submissions, Student Creativity Program proposals, and outstanding student selection in a more orderly, effective, and accountable manner.
Types of Student Affairs Services
The following are the main services available for students of the Faculty of Agriculture, Udayana University.
Student Certificate Letters
This service includes applications for active student status letters, statements of not currently receiving scholarships, certificates of no disciplinary violation, and scholarship recommendation letters.
- Active student status letter
- Statement of not currently receiving a scholarship
- Certificate of no disciplinary violation
- Scholarship recommendation letter
Competition Assignment Letter
This service facilitates assignment letter applications for students and supervising lecturers who will participate in competitions or contests.
- Application through the study program
- Submission of an official invitation letter
- Processing through the faculty
Student Creativity Program
This service supports students in submitting Student Creativity Program proposals as a platform for developing ideas, innovation, and creativity.
- PKM proposal submission
- Proposal selection
- Supervision by lecturers
- Submission to the university level
Activity Dispensation Letter
This service facilitates dispensation letter applications for students participating in official student activities, both academic and non-academic.
- Application through the study program
- Submission of an activity invitation letter
- Recommendation from the study program
Outstanding Student Selection
This service supports the faculty-level selection of outstanding students to determine the best representative to be proposed at the university level.
- Registration through the study program
- Faculty-level selection
- Determination of the faculty representative
Scholarship Registration
This service facilitates scholarship registration for students who meet the requirements in accordance with Udayana University regulations.
- Information through the scholarship system
- Submission of required documents
- Document verification
- Announcement through the system
General Service Application Flow
In general, student affairs services are processed through several stages to ensure that each application is handled properly and in accordance with the applicable procedures.
Student Submission
Students submit the required service application by completing the documents or requirements according to the type of service.
Document Verification
The study program or student affairs officer checks the completeness and validity of the submitted documents.
Administrative Processing
Completed documents are processed by the Student Affairs Subdivision in accordance with the applicable service flow.
Leadership Approval
The processed documents receive approval, initials, or signatures from the authorized faculty officials.
Document Received
Students receive the requested document or service information according to the type of application submitted.
Important Note
Students are encouraged to read and understand the requirements of each service before submitting an application. Incomplete or incorrect documents may cause the service process to be delayed or unable to proceed.
UDAYANA UNIVERSITY