Announcement on Official Document Procedures during the Transition Period at Udayana University

• Posted by: Admin
• Selasa, 3 November 2026
• Has been read 7 time(s)

p>All heads of work units, officials, and staff at Udayana University are hereby informed that the Rector of Udayana University has issued Circular Letter Number 12/UN14/SE/2026, dated October 6, 2026, concerning Official Documents, Official Position and Institutional Seals, and the Official Document Signing Authority Matrix during the Transition Period at Udayana University.

This circular letter provides guidelines to ensure orderly, consistent, and clear implementation of official document procedures in accordance with Udayana University’s organizational structure and working procedures. All work units must align their use of official letterheads, official position seals, institutional seals, and document formatting with the provisions and examples provided in the annex to the circular letter.

The paper size and font requirements specify the use of F4 paper (210 × 330 mm) with 12-point Bookman Old Style for regulatory directives and formal decisions. Assignment documents, such as assignment letters and orders, must use F4 paper, with the font type and size following the prescribed assignment document format. Correspondence and special documents, including official letters, invitations, announcements, minutes of proceedings, and reports, must use A4 paper (210 × 297 mm) with 12-point Arial. Other official documents and standard operating procedures for government administration must follow the applicable provisions and formats.

Official documents must be signed by authorized officials in accordance with the Official Document Signing Authority Matrix in the annex, taking into account the provisions governing delegation of authority, mandates, and signing on behalf of another official. Official documents signed electronically must not bear an official position seal or an institutional seal.

Heads of work units are requested to communicate these provisions to all officials and staff within their respective units and ensure their implementation. Complete guidelines and formats are available in the circular letter and its annex.

Please take note of this announcement and implement the provisions accordingly. Thank you for your attention and cooperation.